- further our advocacy of it being a useful thing for a volunteer or group of volunteers to do - set up an event and run it annually for the foreseeable future, gaining benefit from growing expertise, carrying surplus/loss, and use of routine.
- teach people a bit about running/budgeting Ultimate events (noting this is a very simple one)
- provide an accounting to the Ultimate community. We probably do this badly, but on the other hand we're pretty trusting and trustworthy, and also people do vote with their feet - if a tournament is perceived as low value, it will fail.
So here's how the last three years of the Brisbane Indoor Ultimate Championships have gone, dollar-wise. A couple of things are outstanding for 2011, but we're reasonably confident they'll go as expected.
Indoor 2009 - approx 43 players / six teams
Outgoing
-Court hire $550
-Masking tape + candy $30
-AFDA Fees ($2/player) $86
-QUDA Fees (20% of AFDA)
Total outgoing $700.20
Income - Team fees (6x$120) $720
>Result Surplus
Indoor 2010 - approx 40 players / 5 teams
Outgoing
-Court hire $350
-Masking tape + candy $30
-Trophy $35
-AFDA Fees ($2/player) $80
-QUDA Fees (20% of AFDA) $16
Total Outgoing $551.00
Income - Team fees (5x$130) $650.00
>Result Surplus $99.00
Indoor 2011 - approx 40 players / 5 teams
Outgoing
-Court hire $401
-Masking tape + Candy $30
-Engraving $56
-Prize (case of beer) $45
-AFDA Fees $80
-QUDA Fees $16
Total Outgoing $628.00
Income – Team fees (5x$100) $500.00
>Result Loss -$128.00
>>Result Over Three Years
The pretty much break even over the three years was the financial goal, so its good to have gotten there (its much harder to break even on a single event). On the other hand, the disappointing thing with the Indoor tournament is that it just will not grow.
Edit: Thanks to eagle eyed commenter Andy for picking up a math typo.
10 comments:
So the engraving was more expensive than the trophy. Heh. Sooo frisbee.
Why include a case of beer as the prize this year if you knew you were making a loss?
Who's money is this anyway?
Turned out great, considering a great uncertainty surrounding numbers which was only finalised on the day!
The QUDA fees from 2009 seem a little outta whack?
I note the team fee was less this year Jason, even though the venue (and other sundries) were a tad higher, was that to try to lure in more players?
I know a lot of players were o/seas this year, but it's disappointing that more people didn't rock up.
I think (who haven't played indoor before) just don't realise how fun it is, as a change to outdoor :)
Hey Jdr,
I'm gonna go a little off the $$ topic here but I think your final, silently exasperated comment is the clincher of this post. At least for me anyway…
There are 278 people playing/signed up to BUML at the moment – which leaves you to wonder why only 43 players managed to attend this tournament. And in saying that a % of players at indoor don’t even play Mondays….
Rumours were that the reason for the low numbers was lack of interest from women. From 108 girls only 14 wanted to play?
Player numbers weren’t super at the Muddle either (John tell me if I’m wrong) and you didn’t even have to organise a team for that tournament.
Women attending SatHATurday could have been better as well. A high % of girls who attended were either regular players at BB or Heroes, as something we tried to target to girls who don’t already play Womens this was disappointing.
And I don’t think it’s a matter of more advertising – how many emails, blog and FB posts, plugs in huddles does one have to make to get these people playing more Frisbee?
Is it that they feel they’re not welcome, they’re not good enough, the tournaments seem to competitive?
Or is there a different approach we should be taking?
Or is it that people are happy just playing mixed rec league? In which case should we bother hosting small local tournaments or is it better to focus energy on elite training instead? Someone get David Crawford on the line…
I would love to hear from an exclusively buml playing person to get another perspective.
Anyway that’s my opinion, take it as you wish.
How are AFDA fees $2 per player? http://www.afda.com/showcontent.php?page=member_fees
On Kaitlin's advertising point, I suggest that the information isn't being passed on nearly as well as we think.
For the players who check the BUB, play several nights a week, are on multiple email lists, socialise with frisbee players/organisers... it's not too hard to know what's happening.
However, for many players, I think it's different.
Also... I think our engagement and follow up, in general, is pretty average. We seem to think that mentioning something in a circle and sending an email to a Yahoogroup is a good effort, and that's the best we can do. That gives information, but it doesn't break down barriers. Help people through things; specifically talk to people that you know, and:
- hook them up with a lift (= transport barrier)
- arrange to play on their team (= don't know anyone there barrier)
- walk them through the rego process while you're there (= it's scary signing up for something I don't really know about barrier)
- get them in on things - throw with them, introduce them to people, coach them in-game, hear their story (= everyone's already got mates here and I'm the outsider who doesn't know anything barrier)
Note: that is NOT a challenge for the organisers. That's a challenge for the people who are keen to see frisbee grow, and who have the chance to engage with potential players at league or tournaments, which probably means anyone who takes up their spare time reading the BUB.
Agree with Kaitlin; would be great to get some perspectives from BUML-only players. Would be interested to know how many BUML-only players read BUB (and long comments on it), actually.
Anon 1: The case of beer brought the three years into balance, although I also committed to it while still doing the sums roughly.
Anon 2: This event is small enough to run out of my pocket, although I keep QUDA in the loop, so that if I get in trouble they may be more willing to help out.
Coops 1: Good pickup on the QUDA fees for 2009 Coops - I have fixed the numbers.
Coops 2: 2011 team fee was cheaper because I was feeling confident about 6+ teams. I had originally advertised that fees would be $100 if 6 or more teams regoed, and decided to stick with that.
JMc 1: I've convinced AFDA that this half day tournament should pay a half of the AFDA fee of $3.96/day.
Kaitlin and JMc: I'll aim for a post on your issues - too big for comments on this post! :)
Reasons why Heroes didn't enter a team:
1. Lack of interest - I think Coops may be right, they don't realise how fun indoor is.
2. Saturation - it's a day off work during the week and those of us playing 3-4X per week appreciated a day of rest. So for us, the usual leaders didn't have the drive to make it happen.
I think dstrel has hit it. Ekka Wednesday *sounds* like a good idea, but too many people would rather just have the day off, or there are other good options available as its a *special* day.
I think that's why Australia Day Beach doesn't quite pull crowds either. People have other things they want to do with Australia Day.
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