- further our advocacy of it being a useful thing for a volunteer or group of volunteers to do - set up an event and run it annually for the foreseeable future, gaining benefit from growing expertise, carrying surplus/loss, and use of routine.
- teach people a bit about running/budgeting Ultimate events (noting this is a very simple one)
- provide an accounting to the Ultimate community. We probably do this badly, but on the other hand we're pretty trusting and trustworthy, and also people do vote with their feet - if a tournament is perceived as low value, it will fail.
So here's how the last three years of the Brisbane Indoor Ultimate Championships have gone, dollar-wise. A couple of things are outstanding for 2011, but we're reasonably confident they'll go as expected.
Indoor 2009 - approx 43 players / six teams
Outgoing
-Court hire $550
-Masking tape + candy $30
-AFDA Fees ($2/player) $86
-QUDA Fees (20% of AFDA)
Total outgoing $700.20
Income - Team fees (6x$120) $720
>Result Surplus
Indoor 2010 - approx 40 players / 5 teams
Outgoing
-Court hire $350
-Masking tape + candy $30
-Trophy $35
-AFDA Fees ($2/player) $80
-QUDA Fees (20% of AFDA) $16
Total Outgoing $551.00
Income - Team fees (5x$130) $650.00
>Result Surplus $99.00
Indoor 2011 - approx 40 players / 5 teams
Outgoing
-Court hire $401
-Masking tape + Candy $30
-Engraving $56
-Prize (case of beer) $45
-AFDA Fees $80
-QUDA Fees $16
Total Outgoing $628.00
Income – Team fees (5x$100) $500.00
>Result Loss -$128.00
>>Result Over Three Years
The pretty much break even over the three years was the financial goal, so its good to have gotten there (its much harder to break even on a single event). On the other hand, the disappointing thing with the Indoor tournament is that it just will not grow.
Edit: Thanks to eagle eyed commenter Andy for picking up a math typo.
